Virtual Assistant Booking Form
If you’re considering hiring out your services as a Virtual Assistant then you should consider creating a booking form to use when making your agreement with your clients.
Your booking form, or purchase order, should be worded to safeguard both you as the Virtual Assistant and the client. When you’re making arrangements to conduct work for clients, use your booking form as your formal work agreement.
The object of writing your booking order is to avoid any future discrepancies about your work or your performance. If your booking form is detailed and clear then you can easily intervene if your client begins demanding extra work of you that was not included in the original agreement.
No matter how urgently your client wants you to start work, always be sure to obtain a payment confirmation and booking agreement with your client before you begin. Both of these can be covered in your booking order.
Some things you should remember to include in your document are:
- Your Details
List your full contact details on your booking form, including your name, address, and contact information. If you work using a company name, then include this as well.
- Client details
Along with your own details, you’ll need to list your client’s contact details. Include your client’s company name, contact person, address, phone number and email address.
- Terms of Service
Your terms of service need to clearly specify the work arrangement you have negotiated with your client. This means you need to outline precisely what type of work will be performed by what specific agreed deadline. Be clear about any time frames you will allow for your client to respond to any work completed that may need editing or rewriting.
Include all the tasks you’ll be conducting for your client in your terms of service. For example, if you will be working on data entry and proofreading in your role as Virtual Assistant, then include these tasks.
If your client expects you to complete work that falls outside the agreed terms of service then you have your booking form to serve as a reminder for the type of work previously agreed upon.
- Payment
State your payment amount and terms clearly, so there can be no misunderstandings. Remember to include your preferred method of payment in this section so your client will know where to send your cheque.
If you’re working for a client who resides in a different country, then include your preferred payment currency as well.
When dealing with foreign currency payments, don’t forget to include an extra cost to cover your foreign exchange fees. You can avoid some of these fees by opting to receive payment via PayPal, but you will still incur some fees, so include these in your initial pricing estimate.
- Agreement Signature Box
At the end of your booking form, include two signature boxes. You will need one signature box for both you and your client along with space to add the date of the agreement.
When you’ve completed your booking order, take the time to get a lawyer or local small business support agency to double check the terms you’ve created. If everything looks fine, send your Virtual Assistant booking form to your client.
It’s up to you how you deliver your booking agreement. You might choose to fax it or email a printable PDF copy to your client. If your client doesn’t have a fax to return it, then agree to receive the signed original booking form by post.About the Author:If you have found this article useful, you will find loads more articles and information for Virtual Assistants and home workers at http://www.iceni-it.co.uk. This site has been run since 2000 for the benefit of Virtual Assistants and we are now updating the site with new information dealing with invoices and general business forms, all free. Di Chapman has been a long standing, Award Winning Virtual Assistant and tries to make the setting up of a VA practice easier for new VAs than it was for her.
Article Source: ArticlesBase.com - Virtual Assistant Booking Form